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Accentra ERP Suite

Accentra ERP is a state of the art business automation software integrated with a powerful accounting & payroll engine. Truly modular by design, Accentra is designed to turn your business in to a smarter & stronger organisation by making technology work for you at an affordable cost.

A few compelling reasons, why your business needs Accentra…

  • Superior Open-Year design that allows you to keep several years data live. No year-end hiccups whatsoever!
  • Management Reporting across multiple years, including year-on-year & month-on-month comparisons.
  • Multi-currency system across all modules. 
  • Built-in document & transaction search engine with complete drill-down facility. 
  • Audit trail tracking mechanism for deleted/amended entries.
  • Powerful multi-tier transaction analysis facility.
  • Automated Invoice/Delivery Notes generation routines.
  • Automated batch payment facility for suppliers.
  • E-Commerce Enabled.
  • Open for Customisation & Add-on development by third party software developers.
Powered by Microsoft SQL Server for Fast and Reliable Performance
Remote Login enabled via VPN/RDP!
Interfaces with 3rd Party Applications seamlessly
Data Import and Export using Industry Standard Formats!

Sales Ledger

Accentra Sales Ledger module is not just another debt control ledger - it’s a complete Business Intelligence System. It opens the door to a multiplex of powerful information that can change the way you do your business in future.

The software generates an awesome collection of analytical reports that unfolds your business performance, not for just one month or one year but over multiple months and years. You can see your business trend month-to-month or year-to-year by Customers, Product Lines, Salesman or Customer Class instantly at any time. No matter how many years or months you want to analyse, the information is always just a few clicks away.

Features
  • Invoice Entries - Choose between “Batch Invoice” , “Detailed Invoice” & Cash Invoice  screens
  • Raise Credit Notes, Reverse Invoices simply by pointing & clicking the invoice entry.
  • Reallocate, Refund or Reverse Payments by a single mouse click.            
  • Attach each line of your invoices& credit notes to a specific Product Line, Salesman and Customer Class
  • Credit or Reverse an Invoice, Refund or Reverse a  Payment straight from the Customer Record screen. 
  • Enter Invoices & Payments in foreign currencies
  • On-screen Browsing facility for all transactions. 
  • Store & Recall facility for recurring transactions.  Transaction Types Supported
  • Sales Invoices (Financial values only)
  • Cash Bills (Financial values only)
  • Credit Notes (Financial values only)
  • Customer Receipts
  • Customer Refunds
  • Payment Allocations/Reallocations 
  • Invoice/Payment Reversals 
Reporting/MIS
  •  Analyse your sales figures using a combination of Customer/Product Line/Salesman/Class
  •  Instantly report your sales performance over multi-ple years or months.            
  •  Send statements to overseas customers in their currency.
  •  Drill down from all Reports right through to source documents such as Quotations, Orders & Invoice
  •  Powerful Account Activity screen with full-fledged drill-down across multiple years of activity.
Transaction Types
  • SupporteSales Invoices (Financial values only) 
  • Cash Bills (Financial values only) 
  • Credit Notes (Financial values only) 
  • Customer Receipts Customer Refunds 
  • Payment Allocations/Reallocations 
  • Invoice/Payment Reversals
Last Updated on Tuesday, 31 January 2012 05:03
 

Purchase Ledger

Accentra Purchase Ledger module provides everything a business would need to monitor credit, control cost and stream-line supplier management. With a single mouse click, the module can be linked to a powerful Purchase Order Processing module, bringing to your organisation a wealth of procedures and systems designed to stream line the work flow.

Features
  • Invoice Entries - Choose between “Batch Invoice”,“Detailed Invoice” & Cash Invoice screens.
  • Raise Credit Notes, Reverse Invoices simply by pointing & clicking the invoice entry.
  • Reallocate, Refund or Reverse Payments by a single mouse click.            
  • Credit or Reverse an Invoice, Refund or Reverse a Payment straight from the Supplier Record screen.
  • Enter Invoices & Payments in foreign currencies
  • On-screen Browsing facility for all transactions.
  • Store & Recall facility for recurring transactions.
  • Powerful Account Activity screen with full-fledged drill-down across multiple years of activity.
  • Attach each line of your invoices& credit notes to a specific Cost Centre, Project & Classification.
Transaction Types Supported
  • Purchase Invoices (Financial values only)
  • Cash Expenses (Financial values only)
  • Credit Notes (Financial values only)
  • Supplier Payments
  • Refunds from Suppliers
  • Payment Allocations/Reallocations
  • Dispute Invoices
  • Invoice/Payment Reversals

Automated Supplier Payments
The sophisticated Automatic Payment system batch processes the suppliers’ payments automating the process of picking-up the invoices due, printing cheques remittance advice and completing the payment posting & allocation.

The program first generates a ‘Payment List’ based on the payment due date and the supplier priority number. The list can then be amended and confirmed by the user before the program completes the payment posting & printing. Payments can also be sent via. Automated bank clearance (BACS) system.

Reporting/MIS
  • Analyse your Cost using a combination of Cost Centre/Project/Supplier Type.
  • Instantly report your Cost analysis over multiple years or months.
  • Drill down from all Reports right through to source documents such as Quotations, Purchase Orders & Invoices
Other features
  • Bulk e-mailing facility for Remittance Advice & other Documents.
  • Export all reports to Excel/Word/PDF format
  • Facility to Amend/Delete Transactions with complete
Last Updated on Tuesday, 31 January 2012 05:14
 

Nominal Ledger

The Nominal Ledger in Accentra features a powerful Management Reporting system that runs on top of a traditional accounting engine. It’s powered by a flexible 3-tier Analysis facility which allows you to produce all your financial reporting for a combination of primary, secondary and tertiary analysis. For example, you can set-up the primary analysis to represent your branches, secondary to departments and the tertiary to the jobs. Having done this,every single report including Profit & Loss, Balance Sheet etc. can be produced for a specific branch, department or job or any combination.

General
  • Journal Entries, Payments & Receipts
  • Accounting Chart nested within multi-level Account Grouping
  • Three-tier Analysis.
  • Journal Templates and facility to Store & Re-call recurring journals
  • Multiple Year financial Reporting & Transac-tion posting facility
  • Multi-currency accounting
  • Company consolidation facility
  • Bank Reconciliation by Folios or individual cheques
  • Fund transfer between currencies

Budgeting
The budget can set-up for several years in to the future with specific budget for each branch, department, job etc. Financial Statements such as Profit & Loss,Balance Sheet and other MIS reports can be configured to report budget figures, actual figures and the variance.

Consolidating Group Companies <
The consolidation facility allows you to consolidate the Nominal Ledgers of several companies in to one single company. The consolidated company can be used to produce group level financial analysis. The consolidation can be done at Summary Level or Detailed Level.

Cash Book & Bank
The cash book sub-system within the Nominal Ledger features an easy to use Cash Payments & Receipts facility. All receipts and payments can be tagged with a folio/cheque number and marked as cleared or un-cleared at the time of entry.

The sophisticated bank reconciliation screen allows you to clear receipts by folios. Where required, folios can be expanded to show individual cheques to enable reconciliation by cheque number as well.

Funds can be transferred between bank accounts of same currency as well as different currencies. Bank reconciliation can be done for foreign currency accounts.

Reporting
  • Audit Trail by Date, Journal, Period
  • Accounts Summary & Detailed Activity
  • Trial Balance by Date, Date Range, Period
  • Profit & Loss, Balance Sheet statements based on Accounts Grouping for any period/year.
  • Drill down from all Reports right through to source documents such as Quotations, Orders, Invoices
MIS
  • Profit & Loss across multiple months/years
  • User definable Management Reporting
  • Budgeting across multiple years including spe-
Last Updated on Tuesday, 31 January 2012 05:24
 

Bank Book

Comming Soon !
Last Updated on Friday, 12 November 2010 10:07
 

Budgeting

Coming Soon !
Last Updated on Friday, 12 November 2010 10:08
 

Stock Control

The Stock Control module is a powerful tool that helps you optimise your inventory levels, maximise your profit and reduce your business downtime by delivering some business critical information instantly, such as :

  •  When & how much to Re-Order?
  • Which items are the most or least Profitable?
  • Which items are selling fast?
  • Which items are slow moving?
  • How much stock is in which location?
  • Which Customers/Product Types/Branches contribute most to your profit
  • Which Customers/Product Types/Branches contribute most to your turn-over 
Features
  • Multiple warehouse facility.
  • Batch tracking with expiry dates. Purchase & Sales by batches. 
  • Qty. Separator facility that enables user definable units of measurement with fractions
  • Separate Product Names & Descriptions for Sales & Purchase transactions.
  • Automated ‘Price List Build’ based on ‘Cost Price’. 
  • Bill of Materials, Linked & Associated Products 
  • Stock status reports for ‘Raw Material’, ‘Work-in-Progress’ and ‘Finished Goods’.  
  • Automated Stock Value Update to Nominal Ledger (both Batch & Real time posting available) 
Automated Stock Take 

Stock Take is the most strenuous task for any warehouse manager. Accentra makes it a rather simple & intuitive one.  

  • First it produces a simple to use stock list in Excel format (you can ask for a range of products, specific types, ware-house etc.) 
  • As you count the stock items, just fill-up the actual stock qty. in the empty column and hand it back to Accentra.
  • Without a single keystroke made, your stock will be up-to-date in minutes. 
Movement Types
  • Purchase Orders 
  • Purchase Receipts
  • Purchase Returns 
  • Sales Issues
  • Sales Returns 
  • Internal Transfers
  • Stock Take Entries
  • Allocations 

Price Lists 
Each stock item can have up to 7 price codes and  each customer can be tagged to a specific price code.  Alternatively,  “Special Price lists”  can be built for individual customers with minimum order qty & expiry date for each product.

Discounts
Discounts can be applied as a simple percentage or as a volume based discount. The optional “Discount Matrix” facility allows you to specify special discounts that may be applicable for combinations of Customers, Products and Volume.
Last Updated on Tuesday, 31 January 2012 05:53
 

Sales Invoicing

“Superior Control over your Sales process” – that’s what you get with Accentra Sales Order Processing module.  The program provides you with a perfect tool that automates the process of creating, maintaining and tracking all sales related documents starting from “Quotation” to “Credit Notes”.  It gives you control over document generation, keeps track of pending documents, helps with sales follow-up and manages your document printing process.

Features
  • Multiple Designs for each document  type. (example: 3 separate Invoice designs for Domestic Invoice, Export Invoice, Service Invoice etc.)
  • Unique document Processing, Posting & Printing rules for each design.
  • Reusable Document Templates
  • Periodic document templates that  generate documents automatically
  • Priority numbering system for Quotations and Orders
  • Create new documents from existing documents in seconds.
  • Automated Batch Processing options for generating Delivery Notes, Invoices etc. from Sales Orders.
  • E-Commerce enabled.
  • Email Invoices/Delivery Notes etc. automatically.
  • Attach Memos and Follow-up notes to documents.
  • Quick Search mechanism to search & locate any document instantly from any module.

Document Progression & Tracking
The intelligent document progression mechanism allows you to progress existing documents to the next stage without having to re-key in any data. A quotation can be converted automatically in to an Order, an Order in to a Delivery Note and so on. As the documents are progressed, the program keeps track of the pending qualitities. All pending documents along with values can be printed and reviewed for further action.

Document Printing
All documents can be printed either or plain paper (or) any existing pre-printed stationery using custom designed parameters. Multiple copies can be printed at the same time, each with a specific 'copy name'. Each copy can be directed to a differented printer including printers or remote locations.

Batch Processing
The batch processing feature completely takes over the hassle of executing pending sales orders. Or daily basis , the program picks the orders that can be delivered and generates automatically the Delivery Notes & Invoices. Documents can be e-mailed/printed while being generated automatically.

E-commerce Integration
If you sell or internet, the e-commerce facility eliminates all the manual work involved, processing the orders to completing the accounting entries. The intelligent interface captures all the sales orders automatically, processes the Delivery notes/Invoices and even sends Purchase Orders to suppliers, if there is shortage.

Back to Back Ordering
The back to back order feature automatically creates Purchase Orders Sales Orders. With the Drop Shipping method enabled, the program can instruct the suppliers to deliver goods directly to your customers - you never have to know what you sold, and yet generate revenue.

Document Types Supported
  • Quotation
  • Pro-forma
  • Sales Order
  • Delivery Note
  • Invoice
  • Credit Note
  • Cash Invoice
 Within each type, several sub-document types can be created.
Last Updated on Tuesday, 31 January 2012 06:02
 

Purchase Invoicing

Accentra Purchase Order Processing module automates the process of Ordering, Following-up Suppliers, Receiving  Goods and Recording Purchase Invoices. When used at tandem with the Sales Order Processing system, the software  provides the perfect workflow for the business managers.

Features
  • Multiple Designs for each document type.
  • (example: 2 separate Purchase Order designs for Domes- tic Purchase, Imports etc.)
  • Unique document Processing, Posting & Printing rules for each design.
  • Reusable Document Templates.
  • Periodic document templates that generate documents automatically .
  • Create new documents from existing documents in seconds.
  • Automated Batch Processing options for generating Purchase Orders based on shortage.
  • Email Purchase Orders/Enquiries automatically.
  • Quick Search mechanism to search & locate any document instantly from any module.

Document Progression & Tracking
The intelligent document progression mechanism allows you to progress existing documents to the next stage without having to rekey in any data. Quotations can be converted automatically in to Orders, and Orders in to a Goods Receipts Notes  and so on. As the documents are progressed, the program updates the pending quantities. All pending documents along with values can be printed and reviewed for further action.

Document Printing
All documents can be printed either or plain paper (or) any existing pre-printed stationery using custom designed parameters. Multiple copies can be printed at the same time, each with a specific 'copy name'. Each copy can be directed to a different printer including printers or remote locations.

Automated Purchase Ordering
Purchase Orders can be generated automatically in tow ways. The batch PO generation method calculates the shortage and picks the items for reordering before generating one Purchase Order per supplier.

The "Back to Back" method creates one PO for each Sales Order you receive automatically. With the e-commerce feature enabled, this process completes the entire trading cycle, starting sales to purchase.

Document Types Supported
  • Purchase Request
  • Quotation
  • Purchase Order
  • Goods Receipts Note
  • Invoice 
  • Cash Purchase
  • Credit Note (Returns)
Within each type, several sub-document types can be created.
Last Updated on Tuesday, 31 January 2012 06:13
 

Sales Order Processing

“Superior Control over your Sales process” – that’s what you get with Accentra Sales Order Processing module.  The program provides you with a perfect tool that automates the process of creating, maintaining and tracking all sales related documents starting from “Quotation” to “Credit Notes”.  It gives you control over document generation, keeps track of pending documents, helps with sales follow-up and manages your document printing process.

Features
  • Multiple Designs for each document  type. (example: 3 separate Invoice designs for Domestic Invoice, Export Invoice, Service Invoice etc.)
  • Unique document Processing, Posting & Printing rules for each design.
  • Reusable Document Templates
  • Periodic document templates that  generate documents automatically
  • Priority numbering system for Quotations and Orders
  • Create new documents from existing documents in seconds.
  • Automated Batch Processing options for generating Delivery Notes, Invoices etc. from Sales Orders.
  • E-Commerce enabled.
  • Email Invoices/Delivery Notes etc. automatically.
  • Attach Memos and Follow-up notes to documents.
  • Quick Search mechanism to search & locate any document instantly from any module.

Document Progression & Tracking
The intelligent document progression mechanism allows you to progress existing documents to the next stage without having to re-key in any data. A quotation can be converted automatically in to an Order, an Order in to a Delivery Note and so on. As the documents are progressed, the program keeps track of the pending qualitities. All pending documents along with values can be printed and reviewed for further action.

Document Printing
All documents can be printed either or plain paper (or) any existing pre-printed stationery using custom designed parameters. Multiple copies can be printed at the same time, each with a specific 'copy name'. Each copy can be directed to a differented printer including printers or remote locations.

Batch Processing
The batch processing feature completely takes over the hassle of executing pending sales orders. Or daily basis , the program picks the orders that can be delivered and generates automatically the Delivery Notes & Invoices. Documents can be e-mailed/printed while being generated automatically.

E-commerce Integration
If you sell or internet, the e-commerce facility eliminates all the manual work involved, processing the orders to completing the accounting entries. The intelligent interface captures all the sales orders automatically, processes the Delivery notes/Invoices and even sends Purchase Orders to suppliers, if there is shortage.

Back to Back Ordering
The back to back order feature automatically creates Purchase Orders Sales Orders. With the Drop Shipping method enabled, the program can instruct the suppliers to deliver goods directly to your customers - you never have to know what you sold, and yet generate revenue.

Document Types Supported
  • Quotation
  • Pro-forma
  • Sales Order
  • Delivery Note
  • Invoice
  • Credit Note
  • Cash Invoice
Within each type, several sub-document types can be created.
Last Updated on Tuesday, 31 January 2012 06:30
 

Purchase Order Processing

Accentra Purchase Order Processing module automates the process of Ordering, Following-up Suppliers, Receiving  Goods and Recording Purchase Invoices. When used at tandem with the Sales Order Processing system, the software  provides the perfect workflow for the business managers.

Features
  • Multiple Designs for each document type.
  • (example: 2 separate Purchase Order designs for Domes- tic Purchase, Imports etc.)
  • Unique document Processing, Posting & Printing rules for each design.
  • Reusable Document Templates.
  • Periodic document templates that generate documents automatically .
  • Create new documents from existing documents in seconds.
  • Automated Batch Processing options for generating Purchase Orders based on shortage.
  • Email Purchase Orders/Enquiries automatically.
  • Quick Search mechanism to search & locate any document instantly from any module.

Document Progression & Tracking
The intelligent document progression mechanism allows you to progress existing documents to the next stage without having to rekey in any data. Quotations can be converted automatically in to Orders, and Orders in to a Goods Receipts Notes  and so on. As the documents are progressed, the program updates the pending quantities. All pending documents along with values can be printed and reviewed for further action.

Document Printing
All documents can be printed either or plain paper (or) any existing pre-printed stationery using custom designed parameters. Multiple copies can be printed at the same time, each with a specific 'copy name'. Each copy can be directed to a different printer including printers or remote locations

Automated Purchase Ordering
Purchase Orders can be generated automatically in tow ways. The batch PO generation method calculates the shortage and picks the items for reordering before generating one Purchase Order per supplier.

The "Back to Back" method creates one PO for each Sales Order you receive automatically. With the e-commerce feature enabled, this process completes the entire trading cycle, starting sales to purchase.

Document Types Supported
  • Purchase Request
  • Quotation
  • Purchase Order
  • Goods Receipts Note
  • Invoice
  • Cash Purchase
  • Credit Note (Returns)
Within each type, several sub-document types can be created.
Last Updated on Tuesday, 31 January 2012 06:37
 

Manufacturing

Coming Soon !
Last Updated on Friday, 12 November 2010 10:04
 

Payroll

Coming Soon !
Last Updated on Friday, 12 November 2010 10:06
 

Online Store

Coming Soon!
Last Updated on Friday, 12 November 2010 10:47