“Superior Control over your Sales process” – that’s what you get with Accentra Sales Order Processing module. The program provides you with a perfect tool that automates the process of creating, maintaining and tracking all sales related documents starting from “Quotation” to “Credit Notes”. It gives you control over document generation, keeps track of pending documents, helps with sales follow-up and manages your document printing process.
Features
- Multiple Designs for each document type. (example: 3 separate Invoice designs for Domestic Invoice, Export Invoice, Service Invoice etc.)
- Unique document Processing, Posting & Printing rules for each design.
- Reusable Document Templates
- Periodic document templates that generate documents automatically
- Priority numbering system for Quotations and Orders
- Create new documents from existing documents in seconds.
- Automated Batch Processing options for generating Delivery Notes, Invoices etc. from Sales Orders.
- E-Commerce enabled.
- Email Invoices/Delivery Notes etc. automatically.
- Attach Memos and Follow-up notes to documents.
- Quick Search mechanism to search & locate any document instantly from any module.
Document Progression & Tracking
The intelligent document progression mechanism allows you to progress existing documents to the next stage without having to re-key in any data. A quotation can be converted automatically in to an Order, an Order in to a Delivery Note and so on. As the documents are progressed, the program keeps track of the pending qualitities. All pending documents along with values can be printed and reviewed for further action.
Document Printing
All documents can be printed either or plain paper (or) any existing pre-printed stationery using custom designed parameters. Multiple copies can be printed at the same time, each with a specific 'copy name'. Each copy can be directed to a differented printer including printers or remote locations.
Batch Processing
The batch processing feature completely takes over the hassle of executing pending sales orders. Or daily basis , the program picks the orders that can be delivered and generates automatically the Delivery Notes & Invoices. Documents can be e-mailed/printed while being generated automatically.
E-commerce Integration
If you sell or internet, the e-commerce facility eliminates all the manual work involved, processing the orders to completing the accounting entries. The intelligent interface captures all the sales orders automatically, processes the Delivery notes/Invoices and even sends Purchase Orders to suppliers, if there is shortage.
Back to Back Ordering
The back to back order feature automatically creates Purchase Orders Sales Orders. With the Drop Shipping method enabled, the program can instruct the suppliers to deliver goods directly to your customers - you never have to know what you sold, and yet generate revenue.
Document Types Supported
- Quotation
- Pro-forma
- Sales Order
- Delivery Note
- Invoice
- Credit Note
- Cash Invoice