Privacy Policy for Mobile Application
1. Privacy Policy
This Privacy Policy governs the collection, use, and protection of personal data by Accentra Technologies Limited (“Accentra”, “we”, “our”) through our mobile application designed for our payroll software products. Accentra is committed to safeguarding the privacy of individuals and complying with applicable data protection laws and regulations.
2. Definitions
Personal Data: Any information relating to an identified or identifiable natural person.
Biometric Data: Data resulting from specific technical processing relating to the physical, physiological, or behavioural characteristics of a natural person, which allow or confirm the unique identification of that person.
Payroll Data: Information provided by our customers relating to the processing of payroll for their users and employees.
Data Subject: An identified or identifiable natural person to whom the personal data relates.
3. Legal Basis for Processing
Accentra processes personal data based on the following legal bases:
Performance of Contract: The processing of payroll data is necessary for the performance of our contracts with our customers, whereby we provide payroll software services to facilitate payroll processing for their users.
Legitimate Interests: We may process personal data for our legitimate interests, such as improving our services, ensuring the security of our systems, and complying with legal obligations.
4. Information We Collect
Payroll Data: Accentra’s mobile application may collect payroll-related data entered by customers (our customers) to facilitate payroll processing, including employee names, identification numbers, salary details, and tax information.
Biometric Data: The application may utilize biometric authentication features (e.g., fingerprint or facial recognition) provided by the user’s device for secure access to the application.
5. Use of Information
Purpose: We collect and use payroll data to provide payroll processing services to our customers. Biometric data is used solely for authentication purposes to secure access to the application.
Access by Customers: Employees and other users should contact their engager(our customer) directly regarding privacy policies and terms related to their use of the application, as Accentra provides the software services to our customers.
Biometric Data: The application may utilize biometric authentication features (e.g., fingerprint or facial recognition) provided by the user’s device solely for authentication purposes to secure access to the application and is not used for any other purposes.
6. Data Security
Security Measures: Accentra implements appropriate technical and organisational security measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption of data in transit and at rest, access controls, and regular security assessments.
7. Data Sharing and Transfers
Third-Party Service Providers: Accentra may engage third-party service providers to assist in providing our services, and such providers may have access to personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
International Transfers: Personal data may be transferred to countries outside the European Economic Area (EEA) as necessary for the purposes described in this policy. Any such transfers will be conducted in compliance with applicable data protection laws and with appropriate safeguards in place, such as Standard Contractual Clauses or other mechanisms as required by the GDPR.
8. Rights of Data Subjects
Access and Rectification: Data subjects have the right to access their personal data and to request corrections or updates to inaccurate or incomplete information.
Erasure: Data subjects may request the erasure of their personal data under certain circumstances, such as when it is no longer necessary for the purposes for which it was collected.
Objection and Restriction: Data subjects may object to the processing of their personal data or request restrictions on processing in certain situations, subject to legal requirements.
9. Contact Us
For questions or concerns regarding this Privacy Policy or our data practices, please contact us at:
- Email: compliance@accentra.co.uk
- Phone: 0845 456 7181
- Postal Address: Warnford Court, 29 Throgmorton Street, London, EC2N 2AT, UK
10. Changes to this Privacy Policy
Accentra reserves the right to update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify our customers of any material changes via email.
